Tasks of the Scholarship Department:

 
  1. General supervision of all affiliated units and sections under the department.

  2. Establishing the department’s internal regulations, defining responsibilities, and outlining general job descriptions for staff, as well as ensuring coordination among its units.

  3. Communicating with relevant departments within the university in areas related to the department’s scope of work.

  4. Submitting periodic reports to the Vice Dean of Student Affairs on the department’s performance and encountered challenges.

  5. Monitoring the implementation of the department’s approved plan by the Deanship.

  6. Approving regular and emergency leave requests for department staff.

  7. Evaluating the performance of directly reporting staff members.

  8. Coordinating and following up on the provision of university housing for scholarship students.

  9. Issuing annual flight tickets for students to travel to their home countries at the end of the academic year.

  10. Issuing and renewing student residency permits (Iqamas).

  11. Registering students with the Deanship of Admission and Registration.

  12. Following up on the issuance of university ID cards.

  13. Monitoring scholarship stipends and other financial benefits through the Rewards Department.

  14. Organizing activities and events to support and engage scholarship students.

  15. Identifying challenges faced by scholarship students and proposing appropriate solutions.

  16. Promoting integration between scholarship students and other university students.

  17. Archiving and maintaining official documents related to scholarship students.

  18. Communicating with the Ministry of Education.

  19. Coordinating with the Ministry of Foreign Affairs to issue entry visas.

  20. Liaising with internal and external stakeholders to accomplish tasks related to scholarship students.

  21. Executing any additional tasks assigned by the Vice Dean of Student Affairs.

  22. Developing internal policies to provide the best possible services to scholarship students and to fulfill the vision and mission of the Scholarship Agency and the university.

  23. Preparing executive regulations specific to scholarship students.

  24. Creating a comprehensive scholarship student database to support informed decision-making.

  25. Recommending the annual number and nationalities of scholarship students in line with the university's vision and Ministry of Education directives, and defining the admission mechanisms.

  26. Completing the required procedures for students nominated for study after approval from the Ministry of Education.

  27. Coordinating with relevant university departments to streamline procedures and services for scholarship students.

  28. Following up on the issuance of legal residency permits and university ID numbers for scholarship students.

  29. Overseeing student housing, living arrangements, financial entitlements, travel tickets, exit/re-entry visas annually, and final exit visas upon graduation.

  30. Supervising the overall well-being of scholarship students during their studies.

  31. Managing the university’s charitable fund in support of scholarship programs, and proposing its regulations and structure.

  32. Encouraging outstanding scholarship students both financially and morally, and offering them opportunities to participate in various media platforms within the Kingdom.

  33. Providing visions and recommendations to develop the educational framework for scholarship students in alignment with the agency’s vision.