Clean Desk Policy:

This policy aims to promote a culture of security and trust among all employees of the Digital Transformation Agency. Effective clean desk practices play a vital role in safeguarding paper-based documents that may contain sensitive information about the university’s students, staff, and visitors. All employees are expected to be familiar with and adhere to the guidelines outlined in this policy.

Purpose:

The Clean Desk Policy is intended to:
- Present a professional and organized image during visits to the Digital Transformation Agency.
- Reduce the risk of information leakage or theft by keeping sensitive materials secure.
- Prevent unauthorized access to official documents left unattended on desks.

Responsibility:

This policy applies to all employees of the Digital Transformation Agency, who are expected to comply fully with its provisions.

Scope:

This policy is applicable at all times, especially at the end of each working day. Employees are expected to tidy their desks and store sensitive documents in locked and secure locations.

Procedures:

- Allocate daily time to organize your workspace and discard unnecessary papers.
- Secure all files in locked drawers or cabinets before leaving your workstation.
- Shred documents containing sensitive information or archive them securely in digital format.
- Use authorized shredders or secure disposal bins for destroying unneeded documents.
- Log off and shut down desktop or laptop computers and mobile devices before leaving.
- Secure all electronic equipment and accessories in locked storage and keep them out of sight from unauthorized individuals.

Enforcement:

Any employee found in violation of this policy may be subject to strict disciplinary action in accordance with university regulations.